FinFlowTrack Features

Know your numbers.
Run your books in one place.

Invoicing, expenses and bills, accounting, banking, inventory, payroll, tax tracking and financial reports on one cloud platform for freelancers, small businesses and NGOs.

Separate books per company

Each company's records are kept apart, and access follows company membership.

Roles & permissions

Owner, admin, accountant, manager, employee and viewer roles, plus a permission matrix.

Audit log of key actions

Actions such as document approvals and pay run postings are recorded in an audit log.

Cloud-based

Work from any modern browser. Traffic to the app is encrypted with HTTPS.

What’s included

A plan tag shows the lowest plan that unlocks a feature. Items without a tag are available as part of the modules above them.

Invoicing

Create and send invoices, quote customers and record the payments you receive.

  • Invoices with PDF export, email delivery and a shareable online link
  • Estimates (quotations) for customers
  • Record customer payments against invoices
  • Recurring invoicesProfessional+
  • Credit notesProfessional+

Expenses & bills

Track what the business spends and what it owes to suppliers.

  • Expenses by vendor and category
  • Supplier bills and vendor records
  • Purchase ordersProfessional+

Accounting

Double-entry books behind the scenes, with the standard accounting views.

  • Chart of accounts and journal entriesProfessional+
  • General ledger and trial balanceProfessional+
  • Balance sheet generated from the ledgerProfessional+

Banking

Keep bank records in step with your books.

  • Bank accounts, transactions and transfers
  • Import bank statements from CSV files
  • Bank reconciliationProfessional+

Inventory

Know what you hold and where it is.

  • Products, variants, services and categoriesProfessional+
  • Warehouses and stock movementsProfessional+
  • Low-stock indicators in the inventory listProfessional+

Financial reports

See where the business stands, using your recorded data.

  • Basic reports
  • Profit & loss, balance sheet and cash flow statementProfessional+
  • Receivables and payables agingProfessional+
  • Invoice summary: outstanding and overdue balances per currency
  • CSV export and saved report filters

AI Bookkeeper & document scanning

Save typing and get answers from your own records. You stay in control.

  • Ask questions about your invoices and expenses in plain languageProfessional+
  • Scan receipts and bills; review and approve the extracted details before savingProfessional+
  • Suggested expense categories

Tax tracking

Keep tax periods, returns and deadlines in one place.

  • Tax periods, returns, payments and supporting documentsProfessional+
  • Tax calendar with upcoming deadlinesProfessional+

HR & payroll

Employees, leave and pay runs, with Rwandan statutory rates built in.

  • Employees, departments, leave and expense claimsBusiness+
  • Pay runs and payslips, posted to the booksBusiness+
  • Rwanda PAYE and RSSB rates, with effective dates, in payroll settingsBusiness+

Customers & CRM

Keep customer details and sales activity together.

  • Customer records with lifecycle stages
  • Deals pipeline

Companies & team

Run more than one business and decide who can do what.

  • Several companies under one login, each with separate books (limits depend on plan)
  • Invite team members by email and give them a role
  • Multi-currency, with the exchange rate locked when a transaction is recorded

Calendar

See what is due and when.

  • Payment due dates and recurring invoices in one calendar view

What each plan unlocks

Enterprise includes everything in Business with custom terms. See full plan details.

FeatureFreeProfessionalBusiness
InvoicingIncludedIncludedIncluded
BillsIncludedIncludedIncluded
Basic reportsIncludedIncludedIncluded
Recurring invoicesNot includedIncludedIncluded
Credit notesNot includedIncludedIncluded
Purchase ordersNot includedIncludedIncluded
Inventory managementNot includedIncludedIncluded
WarehousesNot includedIncludedIncluded
Bank reconciliationNot includedIncludedIncluded
Advanced reportsNot includedIncludedIncluded
Accounting & balance sheetNot includedIncludedIncluded
Tax managementNot includedIncludedIncluded
AI Bookkeeper & OCRNot includedIncludedIncluded
OCR & AI document scanningNot includedIncludedIncluded
HRNot includedNot includedIncluded
PayrollNot includedNot includedIncluded

Your financial data

Company data is separated by membership, access is controlled by role, and key actions are written to an audit log. Read more on our Security and Privacy pages.

Frequently asked questions

Who is FinFlowTrack for?

Freelancers, small businesses, startups and NGOs that want invoicing, expenses, accounting and reports in one place.

Is there a free plan?

Yes. The Free plan includes basic accounting, invoice creation, expense tracking, customer management and basic reports. Paid plans unlock more features, companies and team members. See the plan table above and the pricing page.

Does FinFlowTrack connect directly to my bank?

Not at the moment. You can import bank statements from CSV files and reconcile them against your records.

Does the AI Bookkeeper make changes to my books on its own?

No. It answers questions using your own invoices and expenses, and scanned documents are shown for your review and approval before anything is saved. Always check important figures against your reports.

Can I manage more than one company?

Yes. Depending on your plan, you can create several companies and switch between them while keeping each company's records separate.

Which countries does payroll support?

Payroll includes Rwandan PAYE and RSSB rates. Check your own local requirements with a qualified professional before relying on any payroll calculation.

Start on the Free plan

Create an account, add your company and send your first invoice. No credit card is needed to sign up.